BSB50815 Diploma of International Business
BSB51918
Diploma of Leadership and ManagementBSB52415 Diploma of
Marketing and Communication
BSB50815
Diploma of International Business
BSBPMG522
Undertake
project work
Task
2
Task
2 – Skills and Performance Activity
Candidate
Instructions
Task
Details
Learners
should demonstrate their contributions using their skills and
knowledge that they have developed. They should show that they
understand and can apply the information discussed in the Learner
Guide. They can also demonstrate their existing knowledge and
experience wherever necessary.
It
is anticipated that the assessment will take approximately 5 hours
to complete.
The assessment may
be re-attempted on 2
further occasions (maximum 3 attempts in total).
All assessments
must be resubmitted 3 days within receiving your unsatisfactory
grade. You must clearly indicate “Re-submission” on your
resubmitted work.
In
undertaking this assessment task, you as the candidate are
providing consent for your work to be reviewed for the purposes of
formal assessment in the unit(s) of competency. If you have
concern regarding this permission, please discuss this with your
assessor prior to undertaking the task.
Objective
To
provide you with an opportunity to demonstrate your knowledge of
the entire unit.
Candidate
Declaration
Candidate
name:
Trainer’s
name:
Date:
Assessment
declaration:
I
declare that no part of this assessment has been copied from
another person’s work, except where clearly noted on documents
or work submitted.
I
declare that no part of this assessment has been written for me by
another person. I understand that plagiarism is a serious offence
that may lead to disciplinary action.
Candidate
signature:
Your
trainer and assessor will be grading your work provide you with
constructive feedback on Canvas.
Note:
You have the choice to complete this assessment task based on your
own company or based on the case study simulation
provided (Australian Hardware Store).
Obtain
the approval from you Trainer to apply this project based on your own
company. If, however, you are using the Australian Hardware Store
Case Study, please read the brief below along with its supporting
documents.
Task
Description
You
are a recruit from AMPLITUDE
management consultancy. Co-owner Andrew
Campbell has sent you on assignment to the client firm
Australian Hardware.
You
can access all of their supporting documents by
clicking here:
http://australianhardware.simulations.australiantrainingproducts.com.au/
You
are required to undertake a straightforward project, which includes
developing a project plan, administering and monitoring the project,
finalising the project and reviewing the project to identify lessons
learned for application in future projects.
Your
completed project will be approximately 1000 words in length. All
reports and evidence must be uploaded into Canvas once completed.
The
intranet tab on this site will lead you to the relevant Australian
Hardware Store documents. A range of other documents within this
intranet page will provide valuable background information about the
operation of the business.
Additional
information relating to the case study is provided throughout the
assessment.
Simulated
Scenario – Australian Hardware Store You
have recently been appointed as the Store Manager of the
Australian Hardware Newcastle store.
You
and the COO (Chief Operating Officer) have discussed opportunities
for you to make an impact and improvements in relation to how the
Newcastle store operates. An area for improvement that has been
previously identified by the Human Resources Manager is around
developing policies and procedures for your store. You have
noticed the Wollongong store has already implemented policies and
procedures which have made a positive operational impact on the
store. These policies and procedures only require minor amendments
before they can be utilised in your store. As these policies and
procedures will be new to staff, it will be essential communicate
these changes, as well as to organise and provide training to all
staff.
To
support you in developing and implementing the policies and
procedures you have decided to develop a project plan, which will
assist you with planning, monitoring and implementing your
project.
The
project will include:
Amending
Wollongong policies and procedures to suit the Newcastle store
Creating
a Newcastle Store section on the company Intranet
Publishing
policies and procedures to the Intranet
Communicating
the policies and procedures to staff
Organising
and providing training to all staff
Collecting
feedback from staff on new policies and procedures
The
project will not
include:
Collecting
feedback from staff on training
Reviewing
policies and procedures to identify whether further changes are
required
You
have spoken to the Newcastle store about the project that they
undertook, and they have advised you that you are likely to
encounter competing priorities between HR and department managers
as department managers do not like to take their staff away from
serving customers in order to attend training.
Part
A – Project plan
You
are required to demonstrate your ability to create a project plan.
The project plan must incorporate all the project plan specifications
within the project plan template. Your completed project plan will
be approximately 1000 words in length.
Project
title
The
name or title of your project.
Project
purpose
The
purpose/reason for your project.
Relationship
to other related projects
If
your project is related to other projects include this here. If it is
not, please write not applicable.
Project
objectives
The
project objectives should be aligned to the organisation’s
strategic context, including:
Mission
Goals
Objectives
Operations
Organisational
structure
Ensure
that you outline the organisation’s mission, goals, objectives and
operations and how the project relates to them.
Scope
(include key deliverables and documentation)
In
scope
Out
of scope
Assumptions
Constraints
Key
People
Include
a short explanation of how each of the key people contributed to the
development of this project plan.
Project
client/owner:
Project
sponsor:
Stakeholders:
Project
Manager (you):
Project
team members:
Responsibilities
and reporting schedule
Using
the information, you generated in the work breakdown structure (WBS),
update the schedule. Include your WBS and Gantt chart in the
Appendices.
Item
Milestone
date
Responsibility
Communication
method
Resource
and cost plan
Resource
planning is where you determine what resources (people, equipment and
materials) and what quantities of each should be used to perform
activities. Once the resources have been determined, estimate the
project costs. Include a more detailed resource and cost plan in
the Appendices if required.
Deliverable/Milestone/Phase
Resource
Cost
Risk
Management Plan
Your
risk management plan should include WHS/OHS considerations where
appropriate (using Australian legislative framework).
Risk
Level(high/medium/low)
Management
strategy
Communications
and reporting
Include
a high-level communications plan here. The communications plan should
reflect the organisation’s structure and reporting requirements.
Stakeholder
Information
required
When
required
Format
Applicable
legislation and regulations (using Australian legislative framework)
Legislation/Regulations
How
they apply to the implementation of the project plan
Appendices
List
the Appendices that are attached to your project plan, if applicable.
Project
approvals
Add
any signatures that are required for approval to proceed to the next
phase.
Project
Manager Project Sponsor
Project
Client/Owner Other
A
work breakdown structure (WBS) in project
management
is a tool used to define and group the project’s discrete work
elements (or tasks) in a way that helps organise and define the total
work scope of the project. The WBS is a dynamic tool and can be
revised and updated as needed by the project manager.
Level 1
Level 2
Level 3
Task
1
Sub-task
1.1
Work
item 1.1.1
Work
item 1.1.2
Work
item 1.1.3
Sub-task
1.2
Work
item 1.2.1
Work
item 1.2.2
Work
item 1.2.3
Task
2
Sub-task
2.1
Work
item 2.1.1
Work
item 2.1.2
Work
item 2.1.3
Sub-task
2.2
Work
item 2.2.1
Work
item 2.2.2
Project
Sponsor:
Version:
1
Project
Client:
Date:
Project
Manager:
File
Name: BSBPMG522 – Task 2 V3-1-1.docx
Page
x of y
Work
breakdown structure
Gantt
chart
To
use a Gantt chart, list the activities and tasks in column A, select
an appropriate time interval days, weeks or months), allocate the
dates to columns B onwards and plot the expected time duration (total
time from start to completion) under the appropriate column by
selecting shading from the cells. When you wish to provide a status
report, simply colour or shade in black those items that are
completed or estimate the percentage complete. This will give you an
immediate visual representation as to whether or not you are on
schedule. You can add extra columns for assignment of
responsibilities etc. For small projects, a Gantt chart can be
created as a spreadsheet.
Activity/Task
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Project
Sponsor:
Version:
1
Project
Client:
Date:
Project
Manager:
File
Name: BSBPMG522 – Task 2 V3-1-1.docx
Page
x of y
Resources
and budget
Project
Name:
Income
Incl
GST
Excl
GST
Total
income
Expense
Incl
GST
Excl
GST
Subtotal
Contingency
(+10%)
TOTAL
Project
Sponsor:
Version:
1
Project
Client:
Date:
Project
Manager:
File
Name: BSBPMG522 – Task 2 V3-1-1.docx
Page
x of y
Record
keeping
State
the location and timeframe in relation to maintaining all records for
the project plan.
Part
B – Project planning meeting
You
conducted a project planning meeting with with your project team to
discuss and determine the following:
project
objectives
project
purpose
relationship
to other projects
scope
of the project
Briefly
summarise the outcome of the meeting. (approx. 50 words)
Part
C – Clarification email
Your
project team identified an issue in relation to the scope of the
project. They believe that feedback should be within the scope of the
project. Draft an email to your manager seeking clarification as to
whether this can be included in the project. At the same time, you
will need to confirm with your manager whether this project is
related to any other projects being undertaken by the organisation.
Send
To:
From:
Subject
Part
D: Project monitoring and implementation
Provide
evidence of record-keeping in the form of at least three status
reports for management (and other relevant stakeholders) at progress
intervals of 25%, 50% and 75% during the project, using the templates
provided.
Outline
the support that team members may require over the life of the
project. Provide an example of how you would provide that support
regarding specific needs to ensure that the quality of the expected
outcomes of the project and documented timelines are met.
Outline
examples of when and how the communication and risk-management plans
would be used in the project plan. Provide evidence of implementing
communication and risk-management plans.
Summarise
the deliverables the project plan needs to achieve and by what time
they need to be achieved. Outline three examples of what might cause
the deliverables to not be achieved.
Scheduling
and Assignment of Tasks
Explain
how you have monitored the tasks in your Gantt chart and taken
corrective action to maintain the project on schedule and within
budget.
Status
Reports
Status
reports needs to be produced for management and any other relevant
stakeholders at 25%, 50% and 75% during the project.
Status
Report – 25%
Item
Work
completed to date
Milestone
date
Revised/
actual date
Budgeted
cost
Revised/
actual cost
Responsibility
Project
Sponsor:
Version:
1
Project
Client:
Date:
Project
Manager:
File
Name: BSBPMG522 – Task 2 V3-1-1.docx
Page
x of y
Status
Report – 50%
Item
Work
completed to date
Milestone
date
Revised/
actual date
Budgeted
cost
Revised/
actual cost
Responsibility
Project
Sponsor:
Version:
1
Project
Client:
Date:
Project
Manager:
File
Name: BSBPMG522 – Task 2 V3-1-1.docx
Page
x of y
Status
Report – 75%
Item
Work
completed to date
Milestone
date
Revised/
actual date
Budgeted
cost
Revised/
actual cost
Responsibility
Project
Sponsor:
Version:
1
Project
Client:
Date:
Project
Manager:
File
Name: BSBPMG522 – Task 2 V3-1-1.docx
Page
x of y
Record-keeping
Explain
or provide evidence of the record-keeping systems that you have set
up for the project. This should include what has been done and any
software applications used (e.g. Microsoft Project, Microsoft Excel,
etc.).
List
some of the records that were created during the lifecycle of the
project.
Support
for team members
Explain
or provide evidence of the support that team members may require over
the life of the project. Provide an example of how you would provide
that support and the outcome you would expect to see.
Communication
and Risk Management Plan
Give
examples of when and how the communication and risk-management plans
would be used in the project. Provide evidence of how you have
implemented the communication and risk management plans.
Deliverables
Summarise
the deliverables for your project.
Outline
some examples of what might cause any of your deliverables to not be
achieved. Provide evidences of achieving project deliverables.
Complete
this template:
Legislation
How
it applies to the implementation of the project plan
Part
E – Project finalisation
You
conducted a project review meeting with your project team. In the
meeting you discussed with your team and determined the following:
Whether
objectives and deliverables were achieved
What
worked well
Lessons
learned
Using
the provided templates, complete the following project finalisation
processes, including all specified sections and details.
A
signed-off Project Closure report. The report must specifically
address finalised financial records, how the project documentation
will be archived and the transition plan for team members to new or
previous roles.
Document
and evaluate the outcomes of the post implementation review and
prepare a report identifying opportunities for improvement.
Draft
an email to send the finalisation document to stakeholders outlining
how the decision was made in relation to opportunities for future
improvements.
Project
Closure
Post-project
review report
Name
of project:
Date
& location of meeting:
Names
of attendees:
Overview
by project manager: (summary of highlights and achievements,
etc.)
Review
by team of the course goals, objectives/deliverables
Met
Missed
Partially
met
Comments
Project
goal – Manage projects
Objectives
/ deliverables
Success
criteria
Schedule/duration
of course
Budget/value
for money
What
worked well; what could have gone better?
What
worked well
Would
could be improved
Lessons
learned
Next
steps / improvement plans / what could you do better in your
workplace?
Archiving
of records
Transition
plan for project team members
Project
Costs
Describe
the actual performance of the project against the project budget.
Resource
Original
budget
Revised
budget
Final
actual budget
Variance
Record
the cost items for the project
The
amount difference between the Revised Budget and the Actual Budget
Follow
on Activities
This
section should cover the various activities required to close the
project. Where relevant, the sub-sections should include:
Follow-on
activities
Responsibility
Date
List
any activities that need completing or further work.
Record
the Area/Person responsible for following up that activity.
Record
the date the activity requires action.
Prepared
By __________________________________
([Job
Title])
Approved
By __________________________________
([Job
Title])
Approval
Date __________________________________
Send
To:
From:
Subject
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